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Roles and Permissions

FairTest uses a role-based access system to control what each team member can see and do. Every user in your organisation is assigned one of four roles.

Role Hierarchy​

Roles are ordered from most to least access:

Owner > Admin > Manager > Tester

Each higher role includes all the permissions of the roles below it.

Role Details​

Tester​

The most limited role, designed for field testers.

  • Log tests (with photos, GPS, signatures)
  • View tests they've logged
  • View their own account settings

Manager​

Designed for team leads and testing coordinators.

  • Everything a Tester can do
  • View and manage employees
  • Create and manage selections
  • View all tests (not just their own)
  • Access all reports
  • Configure notification settings

Admin​

For people who manage the organisation's FairTest setup.

  • Everything a Manager can do
  • Manage team members (invite, change roles, deactivate)
  • Configure all setup data (locations, departments, job classifications, pay types, test types)
  • Manage integrations (UKG Ready)

Owner​

Full access to everything, including billing.

  • Everything an Admin can do
  • Manage billing and subscription
  • Full organisation settings
  • Transfer ownership

Important Rules​

  • Every organisation must have at least one Owner
  • You cannot demote the last remaining Owner
  • You cannot demote your own role
  • Role changes take effect immediately

Tips​

  • Start most testers with the Tester role and promote as needed
  • Use Manager for people who need to run selections and view reports
  • Keep the Owner count small — typically 1-2 people
  • Admin is ideal for HR or safety team members who manage the system but don't need billing access

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