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Adding Employees

Employees are the people in your organisation who are subject to drug and alcohol testing. You need to add employees before you can run selections or log tests.

Add a Single Employee​

  1. Go to Employees
  2. Click Add Employee
  3. Fill in the employee details:
    • Name (required)
    • External ID — your internal employee/payroll number
    • Email and Phone
    • Location — the workplace they're assigned to
    • Department
    • Job Classification
    • Pay Type (e.g., Full-Time, Casual)
    • Employment Type
    • Manager — select their direct manager from the employee list
  4. Click Save

Editing an Employee​

  1. Click on an employee in the list, or go to their detail page
  2. Click Edit
  3. Update any fields and click Save

Deactivating Employees​

If an employee leaves or no longer needs to be included in testing:

  1. Find them in the employee list
  2. Toggle them to Inactive

Inactive employees are excluded from future selections but their historical test data is preserved. You can reactivate them at any time.

Tips​

  • Use External ID to match employees with your payroll or HR system — this is also used for duplicate detection during imports
  • Assigning a Manager enables manager notifications when their direct reports are selected or return a positive result
  • You can bulk toggle employees active/inactive

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